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Meeting Registration

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Two registration types are available for the ESA Annual Meeting this year. The In Person Registration includes access to everything that Virtual Registration gives you access to, plus in person attendance.

Option 1: In Person Registration. This option gives you access to the sessions taking place August 6-11, 2023, in Portland, Oregon. This registration option also gives you access to all online content for this year’s meeting. You can register for the full week or one day in person.
 
Option 2: Virtual Registration. This registration option gives you access to all online content for this year’s meeting. You can only register for the full week for virtual.
 
How To Register

Login is required to register for the meeting.

• First time to the ESA meeting? Please click join as a member or create a web account (non-member ESA members).
• Previous member and wish to renew? You can when you are logged in!
• Not sure if your membership is current, or you have an account? You can find out on the portal as well.

After completing the transaction for membership, please log out and log back into the portal to receive member pricing for the meeting.

Registration Types

What’s Included with my registration?

Option 1 - In Person Registration (Full Week or One Day): You will have access to all sessions and social events with the exception of a few that require an additional fee (field trips, short courses and ticketed social events such as the Diversity Luncheon, Diversity Forum, and Student Mixer). The Welcome Reception on Sunday and the Closing Networking Reception on Thursday are included for all registered attendees with no ticket required. Most sessions will take place in person in Portland. A few of the short courses and social events will be virtual (in Zoom) and will be clearly labeled as virtual sessions in the meeting program. We will be piloting 41 hybrid invited paper sessions this year that attendees in Portland can attend in person or livestream on the meeting website. Full meeting registration includes a complimentary coffee break each morning and light food and refreshments during every poster session. Full meeting registration includes access to virtual meeting content as described under Virtual Registration.

In Person One Day Registration includes access to all sessions and social events with the exception of a few that require an additional fee only on the day you selected. If you want to attend sessions on multiple days, you need to register for a full in person conference registration. It is not possible to select two (2) or more In Person One Day Registration options.

Option 2 - Virtual Registration (Full Week): You will have access to all virtual sessions with the exception of a few that require an additional fee (short courses and ticketed social events). This year’s meeting will include 41 hybrid invited paper sessions that will take place in Portland and will be livestreamed to the meeting website so that virtual attendees can also participate in real time. Virtual short courses and social events will take place through Zoom and will be clearly labeled as virtual sessions in the meeting program. On demand virtual content will be available on the meeting platform until July 2024. This will include recordings of all of the plenary sessions as well as any uploaded presentations. Presenters will be encouraged to upload their talk (slides, audio, closed captioning) or poster (PDF) to be made available for on demand access after their in person presentation has taken place. There is no One Day option for Virtual Registration.

GUEST: Access to non-scientific portions of the meeting program (social events, field trips) only for the family or friends of the Full-Week or One-Day registrants. Additional fees to register for individual trips or social events also apply for guests. Anyone who plans to attend scientific sessions (oral/special sessions, posters, workshops) should not register as a guest. If you are coming with a childcare provider (spouse, partner, family member, nanny, etc.), please contact the ESA REGISTRAR for assistance.

Guests are defined as a spouse, significant other, or family member who is not a member of ESA and who may not have an interest in ecology but will attend purely to accompany a family member or friend. Professional colleagues must register independently.

Registration Type		EARLY BIRD until June 22	REGULAR June 23 – July 20	ADVANCE from July 21
Regular	Member	$485	$555	$575
	Non-Member	$700	$790	$835
Emeritus Member		$255	$270	$300
Student	Member	$230	$245	$270
	Non-Member	$300	$330	$365
K-12 / Pre-College Educator		$285	$310	$345
Developing Country	Member	$145	$165	$185
	Non-Member	$220	$245	$265

Registration Type		Monday, August 7 – Thursday, August 10	Sunday, August6 or Friday, August 11
Regular	Member	$275	$80
	Non-Member	$350	$100
Emeritus Member		$135	$80
Student	Member	$135	$80
	Non-Member	$210	$100
K-12 / Pre-College Educator		$210	$100
Developing Country	Member	$125	$80
	Non-Member	$140	$100

 
   

Registration Type		EARLY BIRD until June 22	REGULAR June 22 – July 20	ADVANCE from July 21
Regular	Member	$200	$230	$250
	Non-Member	$350	$400	$450
Emeritus Member		$100	$110	$120
Student	Member	$95	$105	$110
	Non-Member	$130	$150	$175
Developing Country	Member	$110	$120	$135
	Non-Member	$125	$135	$150

**** Member is defined as being a current ESA member. ****


Refund and Cancellation Policy

Written notification of cancellation must be emailed to ESA REGISTRAR. In-person registration may be cancelled anytime without a cancellation fee. Virtual attendee registration must be cancelled by July 13th and a USD 50.00 fee will be assessed for processing refunds. For questions regarding registration: | email ESA REGISTRAR or (202) 833-8773.

Meeting Code of Conduct and Privacy Policy

All attendees must accept the ESA Meetings Code of Conduct and the COVID Code of Conduct. For more information on how we process and secure your data, view our Privacy Policy.

Registration FAQs

When I am logged in and completing my registration form, I am seeing the wrong registration rate (i.e., non-member when I am a member who recently joined or renewed). What should I do?

This most likely means your ESA profile is not reflecting your current membership status with ESA. If you joined or renewed the same day you are registering, please try logging out and logging back in. If this does not resolve the issue, please email us at registrar@esa.org and we can look into this for you.


Can I register someone else for the meeting?

You can register someone else, but it requires logging in to their account and using their credentials. If they do not have a profile with ESA, you can make one for them and register from that account.


After answering the questions on the registration form, I am having trouble proceeding to the next step. What should I do?

Click “Save Responses”, and you should be able to progress to the next step and complete your registration.


I would like to return to my meeting registration form to update some of the information. How can I do that?

Log into your ESA account. Click “Account Access”, then hover over “Annual Meeting”, and click “My event receipts”. Under “Event” click “ESA 2021 Virtual Meeting”, then click “Edit registrant information”. Remember to save your responses when you are finished by clicking “Update Responses”.


I need a receipt for my registration. Where can I find that?

Log into your ESA account. Click “Account Access”, hover over “Annual Meeting”, and click “My event receipts. You should see an Order Number. Click on that and then you can download your receipt as a PDF by clicking on the PDF symbol.


I registered before I had been notified about a registration grant and just learned I was approved for funding. What should I do?

Please email registrar@esa.org to request a refund. This process can take a few days, so please be patient.